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What to Look for in Hiring an Administrative Assistant

Hiring employees is one of the toughest jobs when owning your own business. You have to find time to search, interview and ultimately find “just the right employee”.

An administrative assistant is one of the toughest employees to find. You’re looking for someone with office skills (i.e.: typing, filing, phone answering, etc.) but, you have to look for someone with the exact set of skills that will help your business grow. Because of this, it’s hard to figure out exactly what you want or need in an admin. The perfect candidate will be someone with an ever-changing skill set and someone that can change as your business and needs change.

We conducted a poll of our own to see what the important features people look for in an Administrative Assistant.

  • Time Management

Time management and priority management skills are crucial in today’s fast-paced society. Many people make decisions quickly and a business venture could be lost due to not having time managed properly. It comes down to having the right person to back you up and keep you organized and on track.

  • Effective Communication

Communication, whether verbal or written, is vital in any industry. Being able to communicate easily and effectively is a learned skill-set. Communication not only includes speaking but body language, as well. Making eye contact and nodding shows you are listening to the person speaking. Effective communication also includes patience, consistency, interpersonal skills. An Administrative Assistant needs to be able to communicate effectively because she is dealing with an internal and external customer base. Ineffective communication can lead to misunderstandings. This could be costly to your business.

  • Customer Service

Communication and Customer Service skills go hand in hand. If you cannot communicate effectively, you will not be able to provide good customer service. Customer service skills guarantee that customers will return time and again. Similar to effective communication, to provide great customer service, an Administrative Assistant must have patience, tact, empathy and be able to negotiate.

  • Loyalty

Loyalty is a very big trait for an Administrative Assistant to have. As a business person hiring an administrative assistant, you have to trust and believe that the person you are hiring will not steal trade secrets.

  • Reliability

An Administrative Assistant is given a lot of responsibility. You need to know that whatever work is given to your assistant, that it will be completed in an appropriate time frame. You need to be able to rely on someone and know that person will follow through.

  • Confidentiality

Confidentiality is vital in any business. When working with an Administrative Assistant, there is an expectation of privacy and confidentiality. An administrative assistant should know when to use discretion and judgment in providing information.

All of this is available on demand!!

Hiring is always a tedious process. However, PC Executive Services has already done the legwork for you.

We have taken the time to interview and vet our employees to provide you with all of the traits listed above.

We can provide you with On-Demand Virtual Assistant Services. We have someone that is always available to answer your calls, type a letter or schedule appointments. By utilizing a virtual assistant through PC Executive Services, you don’t have to worry about payroll. You pay by the job. No payroll taxes and paperwork to sort through. We have handled that for you.

Contact us today, to learn more about how Virtual Assistants and how we can help your business grow!

Do you need more organization in your business? We can help!!

The Virtual Assistants at PC Executive Services are trained in applications including Excel. We can help you in your efforts to organize your personal and business information by creating a spreadsheet that will help you become more organized.

Excel is an easy way of keeping track of personal and business information. They can accommodate everything from phone and address lists to Profit and Loss Spreadsheets. Excel makes accounting easier because it can calculate many different rows and columns for you and even link spreadsheets.

Excel takes away the need for an adding machine and the incorrect calculations that come along with that. Spreadsheets give you the ability to check and double-check your numbers and calculations. It also helps reduce the number of accounting errors. You can link spreadsheets to other spreadsheets, which removes the need to repeat the same work over and over on multiple spreadsheets.Spreadsheets can be used for data entry and storage. Excel can store a lot of data. Their limits are basically only limited to your computer’s limitations. The best thing is that the spreadsheets be customized to your business needs.

Excel can help provide you with a plethora of data and can help keep track of trends in your business. It can link data from different spreadsheets so that everything is in one spot.

The best part about using a Virtual Administrative Assistant through PC Executive Services is that you have access to a full-time staff person, without having them on your payroll. You only pay by the job, that makes it more cost effective for your profit margins.

Other help that we can provide for your business:

Database Management

Organization and Filing Projects

Mail Drop and Sorting

Excel Spreadsheets

Data Entry

PowerPoint Presentations

Internet Research

Notary Services

Color Printing

Scanning

Fax Service

Schedule Appointments

Outgoing Mail Prep

Address Label Prep

Shipping Services

Content and Editing

Word Processing

 

For 28 years, PC Executive Services has provided Oklahoma City and Edmond turn-key Business Office Space, Virtual Offices and Conference Meeting Room Space. Whether your operation is just emerging or well-established, PC Executive Services can provide you with all—inclusive office space or meeting room space at reasonable rates. Start with hourly conference rooms and build to full-time fully furnished office space.  Our professional office staff is here to help your business grow and succeed.

Contact us today to see how our virtual assistant services can help your business grow and become more streamlined!

Coworking vs Business Center

 

 

 

 

 

 

What is Coworking?

Working from home sounds exciting, and technology has made the process so much easier. However, working from home has its own issues.

First of all, there are no protocols in place for dealing with the isolation that comes from this venture. Employees tend to lose the community that a traditional office setting offers.

Secondly, once you are home, the structure that comes with working in an office is no longer in place. Therefore, it’s easier to procrastinate which means productivity lessens. There is a tendency to become distracted by the tasks that need to be done at home. So not only are you isolated and lonely, you begin to put work projects on the back burner.

 

Coworking solves these issues.

Coworking is not your typical working environment. It is a style of communal office space where the space is shared by more than one business. In a collaborative work space, you have the structure and social aspects of an office, without the rules of a traditional office.

Collaborative spaces like these help foster creativity and build community among employees. Coworkers tend to play off of one another and the community that was lost in the work from home scenario of telecommuting is gained once again. One tenant may have answers to a question that another tenant may have.

A coworking space provides, not only a work environment, but it also provides a platform in which to network. In a coworking space, the person sitting next to you could be in any field of occupation.

 

 

 

 

 

 

 

They could be an insurance broker, attorney, computer programmer, etc. These could be people that work in the same field as you or in a collaborative field. They could also be your next client.

It is also a lot less expensive than a traditional office. All of the costs associated with this type of space is shared among its members. Instead of paying the hefty sums of rent, you are paying proportionally less. There is no need for purchasing expensive equipment.

Coworking or Business Center?

A coworking environment and a business center environment blend quite well. Each platform needs the same amenities. Where coworking is an open office format, a business center, lends itself to a more private office plan. With a coworking space everything is shared, right down to the same desk. With a Business Center, you have more of a private dedicated office; however, the kitchen, meeting rooms and receptionist is shared with the other businesses located in the office. With every business, at some point there is a need for privacy and that is where the Business Center format comes in to play.

PC Executive Services offers both office formats. In an effort to meet all of our client’s needs, we have blended the coworking and private office environments. We have been working in the shared office industry for almost 3 decades. That is almost 30 years of experience helping businesses just like yours grow and succeed. We even have a patio where you can sit outside, have a cup of coffee and conduct business!

Contact us to learn more about our Coworking space , meeting rooms and virtual office packages in Edmond and Oklahoma City.

 

Union Plaza Business Center, The Perfect Location For Your Next Office!

Strategically located on Northwest Expressway between Lake Hefner Parkway (OK-74) and Interstate 44 in Northwest Oklahoma City you will find The Union Plaza Office Tower. On the second floor of this centrally located building at 3030 Northwest Expressway you will find a perfect professional office setting known as Union Plaza Business Center.

LOCATION

This location was chosen because of the proximity to interstates, highways and municipalities in Oklahoma City. The offices at Union Plaza Business Center are easily accessible from the major highways that run through Oklahoma City. Will Rogers World Airport is only 20 minutes from this location or you can be in Moore and Downtown Norman is less than 40 minutes. If you have guests coming from Tulsa, Union Plaza Business Center is only an hour and a half drive.

Union Plaza Business Center is surrounded by hotels such as: Hampton Inn, Extended Stay America, Holiday Inn Express, Crown Plaza Hotel and Tower Hotel. Hampton Inn is right next door. Therefore, your out of town guests do not have far to walk for their meetings.

AMENITIES

Our friendly, yet, professional receptionist will greet your clients as they enter our polished reception area. Your guests will have the option of a steaming hot cup of gourmet coffee or fruit infused water while waiting to visit with you.

That same professionalism extends into our three meeting rooms for rent. Two, of which, are equipped with large screen televisions to use for your presentations.

 

 

 

 

 

 

If you only need an office for a few hours, we offer two Day Offices at Union Plaza. They are fully furnished and a phone can be provided to make and receive calls.

 

 

 

 

 

 

 

In addition, Union Plaza Business Center offers a Co-Working space that is, not only convenient, but comfortable, as well. If you need a space to drop in and have a brain-storming session with some other employees, consider our Business Lounge or Co-working area.

 

 

 

 

 

 

 

If you wish to serve lunch to your guests, our staff can help with catering from the deli located in the basement of Union Plaza or our staff can help arrange catering by one of the many restaurants located nearby.

If you need a Virtual Admin or Administrative Support, our well-trained staff can help with any copies, word processing, spreadsheets, presentations, etc. that you may need.

In addition, there is plenty of free above ground parking surrounding the building. Which means there is no need for parking validation nor is there a need to pay for parking unless you want covered parking.

OFFICE SPACE

If you are looking for a spacious office, Union Plaza has the perfect office for you! We offer fully furnished offices for rent at reasonable prices. When officing at a PC Executive Services location, there is no need for your company to purchase expensive office equipment. We have done that for you. We provide a state-of-the-art IT Network and Phone System to help your business operate on a day to day basis.

 

All meeting room equipment and furniture have been provided. We have also provided a network printer, e-fax, kitchen, gourmet coffee, a receptionist and admin staff. You only pay for what you use. This eliminates the issue of having office space and staff wages that you do not need. We have created a “plug and play” environment. All you need to provide is your computer and your clients.

PC Executive Services offers a “Three-In-One-Contract. What this means is that you can sign one contract and office at one location; however, you can have access to meeting space in any of our other two locations – Oklahoma City, West Edmond or North Edmond.

For 28 years, PC Executive Services, Inc. has been providing Oklahoma City and Edmond turn-key Business Office Space, as well as, Virtual Offices and Conference Meeting Room Space. Whether your operation is just emerging or well-established, PC Executive Services can provide you with all—inclusive office space or meeting room space at reasonable rates. Whether you need hourly conference rooms or a full-time fully furnished office space, our professional office staff is here to help your business grow and succeed.

Contact us to learn more about our offices for rent, meeting rooms and virtual office packages in Edmond and Oklahoma City.

The Convenience of Timberbrooke Business Center in West Edmond

At 929 NW 164th between Santa Fe and Western, nestled back behind the trees, you will find an office oasis called Timberbrooke Business Center. It is a quiet office complex situated between the bustling cities of Edmond and Oklahoma City. With trees to block noise from traffic, all you hear are the birds. You barely realize that you are in an office complex.

 

Once inside Timberbrooke Business Center, you will find that same peaceful environment. You can be at ease with the knowledge that we have handled everything that you would need to conduct business on a day to day basis. We provide a state-of-the-art IT network and phone system, meeting rooms, kitchen and a receptionist. If you need a fully furnished office, we can provide office furniture. All you need to bring with you is your computer and your clients!

 

Timberbrooke Business Center is in close proximity to many desirable amenities such as Quail Springs and the restaurants on Memorial Road. It is easily accessible from John Kilpatrick Turnpike and Lake Hefner Parkway (OK-74).PC Executive Services Inc

With our One Contract – Three Locations deal, you can have access to meeting space in Oklahoma City and north Edmond while officing right in the middle at Timberbrooke Business Center, where it’s convenient for you.

PC Executive Services also provides business support services through a shared full-time administrative assistant. With that in mind, you won’t have to go through the expense of having to hire an additional part-time employee or office manager.

As an added bonus, with the shared office environment, there is also the opportunity to pick up a few extra clients through networking with our other clients at our events.

For 28 years, PC Executive Services, Inc. has been providing Oklahoma City and Edmond turn-key Business Office Space as well as Virtual Offices and Conference Meeting Room Space. Whether your operation is just emerging or well established, PC Executive Services can provide you with all-inclusive office space or meeting room space at reasonable rates. Whether you need hourly conference rooms or a full-time fully furnished office space, our professional office staff is here to help your business grow and succeed.

Contact us to learn more about our offices for rent, meeting rooms and virtual office packages in Edmond and Oklahoma City.

Planning, Tenacity, Creativity and Attention to Detail

What do you look for in an office staff? If you said all of the above, you have come to the right place.

At PC Executive Services, our staff embodies all four of these traits and many more that will benefit your company.

As mentioned in previous posts, PC Executive Services will be opening the newest location, Mon Abri, in North Edmond. One of the team building exercises for our owner and staff was to create an 18-foot wall sculpture in the reception room at Mon Abri.

TENACITY

We cut and stained over 200 blocks of wood.

10-02042017_105323 wood blocks crop

 

PLANNING

We outlined the design on the wall with “sticky notes,”

 

and then replaced them one by one with a block of wood to create the finished product.

 

 

ATTENTION TO DETAIL

While attaching the blocks of wood, we made sure that each piece was distinct from the ones surrounding it, so that the wall art would be a conversation piece and would be visually appealing from every angle.

75-02042017_181516

 

CREATIVITY

The finished product is definitely a conversation piece! Many people have seen many different things in the finished product. What do you see?

What do you see?

 

We see our ability to plan, our tenacity, our creativity, and our attention to detail. If those are qualities that would benefit your company, come talk to us about leasing an office at one of our 3 locations in Oklahoma City and Edmond!

Visit our web site at www.pcexecutiveservices.com or call us at 405-848-8246.

A Professional Meeting Room at PC Executive Services Can Make a Difference!

A professional meeting space could be the difference in getting a client and losing one.

Meeting at a coffee shop or library isn’t always the best way to greet clients. While these places may provide you a launching pad, they do not provide a very professional atmosphere in which to meet clients. At times, there is too much noise and not enough privacy.

Working from home may seem exciting and full of possibilities to begin with; however, it may not be the answer. Domestic distractions seem to get in the way oHumorous Dad in Office Trying to Multitask Work and Parentingf work productivity. Inviting clients into your house may not be the right choice, either. Your house should be a sanctuary for your family. By inviting clients into your sanctuary, you are, in a sense, inviting strangers where your family should feel safe. On the flip side of that, while you are comfortable in your living room, your clients may not feel the same level of comfort should they need to conduct business effectively. Therefore, the office at your house may not represent the level of professionalism that you want to portray to your clients.

 

However, meeting in a professional conference room puts everyone on the same level. Your clients don’t have to feel out of place at your house; and you don’t have to fight over the noise of a coffee shop. You, also, have a level of privacy that is not offered in a library or coffee shop.

PC Executive Services Inc

At PC Executive Services, we try to maintain the highest level of professionalism, while creating a community of clients that feel as though our offices are a great home for their businesses.

PC Executive Conference/Meeting rooms begin at $20.00 per hour. With that, you receive a receptionist to greet your guests, gourmet coffee service and various meeting room configurations to best suit your needs. You will also have the ability to utilize Wi-Fi, printing, scanning and fax capabilities. Each conference room has a white board and the medium and large conference rooms have televisions with projection capabilities. If you need conference call capabilities, that service is available, as well.

Book your meeting room today.

PC Executive Services can help ‘CYA’ (Cover Your Asset)

Your business is your main asset. PC Executive Services is here to help cover that asset by providing the amenities needed to run a business.

When setting up an office, there are many things going on all at once, and your hands are full juggling all of your business affairs. It is easy to forget certain services that your company will need and it is inevitable that things will fall through the cracks.

With PC Executive Services, we take care of everything from the phone system to the copy paper to the stamps. You only need to bring your computer. We can even provide the desk and chair.

Additionally, an IT Network/Phone system is a costly addition to an office, yet it is a requirement. PC Executive Services has already purchased and installed the most up to date equipment for you.

All of these services are provided in a plug and play environment and configured for your business.

The services that a business owner would need are at your fingertips.

A few other  that are already in place are:

  • Fully Equipped Conference Room / Meeting Space
  • Business Support Services / Administrative Services
  • Kitchen / Breakroom
  • Gourmet Coffee Service
  • Printer/Scanner/Copier/Fax
  • Central Mail Location
  • Overnight Shipping Accounts
  • Mailing Accounts

With PC Executive Services, everything is ready for you.

Contact PC Executive Services today to learn about other ways we can help cover your asset. We have two locations to help better serve your needs, Oklahoma City and Edmond.

An Executive Office Space gives you more of what you want for less

PC Executive Services provides your business with an “A La Carte” menu of support services. Pick and choose the services that you want and customize your business environment, save time and money.

If you have a need for administrative services, but do not need a full time administrative assistant, PC Executive Services is your solution.

The following are a sampling of the Business Support Services that we offer:

  • Word Processing
  • Excel Spreadsheets
  • Data Entry
  • Power Point Presentations
  • Internet Research
  • Notary Services
  • Color Printing
  • Scanning
  • Fax Service
  • Wi-Fi
  • Audio Conferencing
  • Incoming/outgoing mail
  • Shipping Services

As an added feature, PC Executive Services already has the business infrastructure in place. All of the equipment and services that are needed to run an office on a daily basis are waiting for you, without the hassle of having to invest valuable time and upfront costs to purchase them.

All you need to bring with you is your computer and your clients.

With over 25 years of experience in providing conventional Business Office Space, as well as, Virtual Offices and Conference Meeting Rooms, PC Executive Services is uniquely qualified to give you the most professional atmosphere and the widest range of Office Work Space, Virtual Offices, Meeting Rooms and Business Support Services available to help your business thrive.

We have two locations in Oklahoma City and Edmond, OK. Contact us today to see what we can do for you.

An Executive Office Suite Can Help Launch Your Business to the Next Level

A professional work environment is important for a company to be successful and grow.

Meeting at a fast food restaurant or a coffeehouse may serve as a launching pad in the beginning stages of a business; however, if you want to take your company to the next level, a professional business environment is vital.

This may seem a daunting task, to begin with; but it doesn’t have to be so intimidating.

An Executive Suite could be the key to launching your business into the next level, without needless headache.

  • We have already thought of everything that you would need to set up a professional office. All of the equipment that you need is waiting for you when you step in to your new office.
  • We even offer fully furnished offices, conference rooms, and business lounges.
  • We provide a ‘Plug & Play’ environment. All that you need to bring is your computer and your clients.

As your company grows, we are here to help you grow, as well.

AND we even provide the gourmet coffee service.

With over 25 years of experience in providing conventional Business Office Space, as well as, Virtual Offices and Conference Meeting Rooms, PC Executive Services is uniquely qualified to give you the most professional atmosphere and the widest range of Office Work Space, Virtual Offices, Meeting Rooms and support services available to help your business thrive.

We have two locations in Oklahoma City and Edmond, OK. Contact us today to see how we can help you grow.